Title: Senior Procurement Manager

State Role Title: Procurement Manager III

Hiring Range: $75,978 - $123,464

Pay Band: 6

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: https://www.virginiadot.org

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation’s (VDOT) is excited to offer and announce a competitive opportunity to serve as a Senior Procurement Manager in our Administrative Services Division! The base location for this position will in the Southwest Region (Staunton, Salem, Lynchburg or Bristol District).

This advanced level procurement professional will plan, organize, lead and monitor procurement operations. Organize and manage procurement program. Provide leadership and ensure Human Resources (HR) and Equal Opportunity (EO) programs and activities are implemented.

This challenging and rewarding position’s specific responsibilities and duties will include, but are not limited to:

• Provides procurement and contracting services to the assigned locations. Provides leadership in the development of eProcurement initiatives for the procurement staff. Recommends operating procedures, long-range goals, and objectives for the procurement and contracting program, while ensuring compliance with state laws, regulations, and department policy. Provides performance reports to management.
  
  
  


• Develops and coordinates the dissemination of contract administration policies, procedures, and techniques to all users. Analyzes feedback on all contracts and contract administration policies, procedures and techniques and effects change. Initiate and process cure and default proceeding in accordance with policies and procedures.
  
  
  


• Ensures that proper procurement procedures and controls are in place and measurers the effectiveness of policies and procedures in meeting business goals and customer needs. Ensures training needs as they occur.
  
  
  


• Provide quality service and support to all Internal and external customers of ensuring that acknowledgement of all requests is made within 24 hours of each request.
  
  
  


• Advises and instructs managers within assigned location on procurement issues including dispute avoidance and resolution. Holds information meetings with managers to promote understanding of the importance of providing superior contract administration of all contracts.
  
  
  


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  Procurement and Contracting Services – Provide procurement and contracting services to VDOT’s districts and divisions. Develop and establish operating procedures, long range goals and objectives for VDOT’s procurement and contracting program. Advise and instruct Procurement Managers and Contract Officers on procurement issues. Consult with the Office of the Attorney General and collaborate to provide advice on dispute avoidance and resolution.
  
  
  


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  Interpretation of Policies and Procedures – Ensure proper procurement procedures and controls are in place and measure effectiveness of policies and procedures in meeting business goals and customer needs.
  
  
  


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  Audit – Review audits from Internal Audit (IA), Auditor of Public Accounts (APA), Procurement Review and Training (PRT) and Department of General Services (DGS) and prepare responses.
  
  
  


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  Performance goals and service levels – Lead teams to meet established performance goals and provide excellent customer service. Develop, implement and monitor performance results for competitive bids, competitive negotiations, and sole source procurements. Support teams through timely review of and guidance on procurement documents. Identify and implement improvement strategies to increase efficiency and effectiveness in procurement operations.

VDOT employees serve the residents of the Commonwealth and traveling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7,700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short- and long-term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

Minimum Qualifications

• Experience applying principles and practices of governmental purchasing as well as federal, state and local government procurement laws and practices.
  
  


• Experience applying general management principles and practices to include human resources.
  
  


• Ability to plan, organize and coordinate the work of supervisory, professional, and technical personnel.
  
  


• Ability to analyze problems and recommend alternative solutions.
  
  


• Ability to handle complaints, settle disputes, and resolve grievances and conflicts.
  
  


• Ability to communicate effectively orally and in writing with internal and external customers.
  
  


• Skill in strategic planning and customer satisfaction through continuous improvement.
  
  


• Skill in the use of computers and software programs.
  
  


• Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Purchasing Manager (CPM) or Virginia Contracting Officer (VCO).
  
  

Additional Considerations

• Progressive experience as a buyer and manager in a large complex procurement office.
  
  


• A combination of training, experience or education in business, public administration, or related field desired
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Contact Information

Name: Alanna Meekins

Phone: (804)920-8523

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.