Title: Administrative Assistant - Maintenance and Construction Bristol District

State Role Title: Admin and Office Spec III

Hiring Range: $38,578 - $62,690

Pay Band: 3

Agency: VA Dept of Transportation

Location: Bristol District Office

Agency Website: https://www.jobs.virginia.gov/home

Recruitment Type: General Public - G

Job Duties

VDOT is driven by safety, service to the community, and a commitment to excellence. The Bristol District of VDOT is seeking professionals with experience in providing administrative and technical support to managers, workgroups, and facilities. This position will support both the Maintenance and Construction teams, with duties that include coordinating and scheduling meetings, making travel arrangements, processing reimbursements, ordering supplies, processing invoices, reconciling SPCC card transactions, and handling various other general administrative tasks.

The ideal candidate will be detail-oriented, punctual, and organized, with the ability to communicate effectively and confidently with the administrative team. Proficiency with computers and a strong commitment to customer service for both internal and external clients are essential. Additionally, this role requires the ability to manage confidential and sensitive issues appropriately while maintaining up-to-date knowledge of relevant policies, procedures, and practices.

Minimum Qualifications

• Skill in the use of computers and software applications to include Microsoft Office.

• Experience applying executive administrative practices.

• Ability to perform under pressure and meet deadlines.

• Experience applying office business practices and principles.

• Ability to compile, coordinate and prepare reports.

• Skill in filing and document management.

• Ability to communicate effectively orally and in writing.

• Ability to handle confidential and sensitive issues appropriately.

• Skill in providing and promoting good customer service to internal and external customers.

Additional Considerations

• Experience interpreting and applying policies and procedures.

• Ability to work independently.

• A combination of training, experience, or education in General office Practices, Procedures or related field desired.

• Experience with maintaining Inventory records

• Maintain and organize documentation related to compliance and administrative processes for SPCC.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

Multiple positions may be filled from this recruitment within 90 days of the closing date.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and; if in agreement, we welcome you to apply.

Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

Contact Information

Name: Jessica Meyer

Phone: 276-213-1791

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.