Title: Contract Manager (Salem Residency)

State Role Title: Program Admin Spec I

Hiring Range: $48,900 - $61,125 - $79,463

Pay Band: 4

Agency: VA Dept of Transportation

Location: Salem Residency

Agency Website: www.VirginiaDOT.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it’s knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to your professional development...At the Virginia Department of Transportation, we have something for YOU!

The Virginia Department of Transportation (VDOT) is responsible for building, maintaining, and operating the state’s roads, bridges, tunnels, and ferries. Through the Commonwealth Transportation Board, it also provides funding for airports, rail, and public transportation. Virginia has the third largest state-maintained highway system in the country covering 58,321 miles of interstate, primary, secondary and frontage roads. VDOT has about 7,500 employees making it one of the largest state agencies in Virginia delivering a program that exceeds $5 Billion.

The Salem District maintains more than 9,200 miles of roads in southwestern Virginia in the counties of: Bedford, Botetourt, Carroll, Craig, Floyd, Franklin, Giles, Henry, Montgomery, Patrick, Pulaski, and Roanoke. The district serves more than 650,000 citizens in these counties and the 14 cities and towns in its boundaries.

Salem Residency is seeking a Contract Manager to provide daily oversight of contractors performing maintenance activities within the residency, Will manage, evaluate and document contractor performance to ensure work is performed according to contracts. Oversees the review and inspection of completed work and communicates and meets with contractors to discuss contract questions and resolve conflicts. Reviews projects with various individuals, including contractors, prior to work beginning or work orders being issued. Assists with the maintenance of the contract department files and records and assures the information is accurate and up to date. Performs maintenance contract development by providing scope, compiling, and reviewing maintenance and response contracts; developing/recommending improvements to maintenance contracts from bidding stage through final contract payment. Provides coordination for materials, equipment and labor for various contracts as well as assures contract work is in compliance with all safety regulations and agency standards.

Assists in the development and management of snow removal and emergency operations contracts. Assists in obtaining donated rights of way for maintenance projects. Coordinates with area headquarters personnel, District Environmental, and District Drainage sections to establish and maintain proper reviews, approvals, and documentation for maintenance projects.

VDOT is an emergency response agency and this position is key to fulfilling this agency requirement. This position can be called upon to work outside of normal work hours during emergency operations such as inclement weather, flooding, and/or traffic incidents.

Minimum Qualifications

• Knowledge of contract administration and monitoring;
• Knowledge of roadside and roadway maintenance and construction operations, equipment, materials and process details;
• Skill in the use of computers and software applications (MS Office, automated financial system);
• Ability to develop contract specifications and scopes of work;
• Ability to gather data, analyze problems/make logical decisions, document and communicate performance results;
• Valid driver’s license; ability to travel independently among assigned work locations.
• Must be able to obtain and maintain certifications used in roadway maintenance, construction and environmental work, such as for land disturbing activities, and as determined necessary by the Residency leadership.

Additional Considerations

• Experience administering maintenance contracts;
• Experience with government procurement practices, including purchase orders, work orders and contractor payments;
• Experience with M7B process;
• Knowledge of state permit process related to roadway construction and maintenance activities;
• Field experience in highway maintenance / construction;
• DEQ Erosion and Sediment Control certification;
• VCA certification;
• Commercial Driver’s License (CDL).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The decision to interview an applicant is based on the information about qualifications and work history provided by the applicant in the application and/or optional resume’. State applications will only be accepted through online submission through the Commonwealth of Virginia’s Job Board/PageUp. PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your PageUp account to check the status of your application for this position.

Multiple Residency Contract Manager positions may be filled from this recruitment within 90 days of closing date.

Safety shoes and other personal protective equipment (PPE) required in performance of job duties. This is a reimburseable expense (up to $200 annually).

If selected as a finalist, you will undergo:
• Employment reference check and work history verification
• DMV Records Check
• Fingerprint-based criminal history records check

Additionally, required for CDL holders:
• Full Query drug and alcohol history in FMCSA Clearinghouse.
• Pre-employment DOT Physical and drug/alcohol screening.

This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include, but are not limited to, inclement weather, disaster response and emergency operations. Performance of these duties may require work outside of normal business hours including nights, weekends and holidays. VDOT will determine when essential positions are required to report.

Once onboarded, this position may be eligible to apply for telework opportunities; availability, hours, and duration of telework shall only be approved as outlined in the Commonwealth telework policy. (only for eligible positions)

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).

Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information

Name: Teresa Moody

Phone: 540-266-2661

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.